The digital transformation of finance is accelerating—and nowhere is this more evident than in the evolving landscape of e-invoicing. As part of the upcoming EU VAT reform, paper invoices and static PDFs are being phased out in favor of machine-readable, structured formats like XRechnung and Factur-X. By 2030, all B2B invoices across EU member states will need to comply with EN 16931, the European e-invoicing standard.

For many businesses, this change raises urgent questions about compliance, automation, and future readiness. Fortunately, DocuWare offers a solution built not only to adapt—but to thrive—in this new environment. And at the core of its adaptability? A Kubernetes-native architecture that enables scale, speed, and innovation.

Why E-Invoicing Is Changing—And Why It Matters

The EU VAT reform mandates that electronic invoices must follow structured data standards, ensuring consistency, accuracy, and better tax reporting. Unlike PDFs or scanned documents, structured e-invoices can be automatically read, validated, and processed by systems—eliminating manual errors and delays. This shift isn’t just about compliance—it’s about unlocking efficiency, security, and transparency in financial operations.

DocuWare: Ready for Digital Compliance

DocuWare is a leading document management and workflow automation platform, trusted by over 15,000 customers globally. Its capabilities span invoice receipt, validation, approval, archiving, and outbound delivery, making it a one-stop platform for secure and compliant invoice handling.

With DocuWare, companies can:

• Automate the capture and processing of incoming structured invoices.

• Ensure compliance with EU and national tax authority requirements.

• Seamlessly issue machine-readable invoices from within existing workflows.

• Archive all invoice data securely, with full audit trails.

Whether you’re already working with structured invoices or just beginning to prepare, DocuWare enables a smooth transition from manual to digital processes—while keeping your organization fully compliant.

The Kubernetes Advantage: Built for Scale, Security, and Stability

Behind DocuWare’s agility is a Kubernetes-native infrastructure that powers its cloud deployments. Kubernetes, the leading open-source container orchestration platform, allows DocuWare to offer unmatched flexibility and reliability.

Here’s what that means in practice:

• Scalability on Demand: As invoice volumes grow—especially with automated e-invoicing—DocuWare scales effortlessly to handle demand, without compromising performance.

• Zero-Downtime Updates: With Kubernetes, DocuWare can push new features and updates without interrupting your operations, ensuring maximum uptime.

• Resilient Architecture: If a service experiences an issue, Kubernetes automatically detects and replaces it, helping DocuWare deliver a self-healing environment.

• Improved Security & Isolation: Containerization allows for microservices to operate in isolated environments, reducing risk and enhancing compliance and data protection—critical in financial workflows.

• Faster Innovation Cycles: Thanks to its Kubernetes foundation, DocuWare can introduce new capabilities—like the Beta Workflow Designer—faster and more reliably.

What’s New in DocuWare?

DocuWare continues to evolve with the needs of its users. Recent updates include a redesigned Workflow Designer in beta, offering a more intuitive and streamlined way to build, manage, and deploy document processes. Whether you’re automating invoice approvals or digitizing HR workflows, DocuWare makes configuration easier than ever—no coding required.

Preparing for 2030 Starts Now

The transition to e-invoicing is not a distant problem—it’s a current opportunity. Organizations that act now will not only avoid future compliance headaches but also position themselves to save time, reduce costs, and gain greater control over financial operations.

With its cloud-native, Kubernetes-powered infrastructure, and deep functionality for invoice automation, DocuWare is the future-ready solution enterprises need.

Want to learn more?
Need help transitioning to e-invoicing or exploring DocuWare’s full capabilities?
Contact your Partner Success Manager or visit ordiginal.com to get started.